BSides Nashville Annual Board Election
September 11th, 2025 • 6pm CT
Run for a role in our annual election and help shape the future of BSides Nashville.
Meeting Schedule
- Fill out the Google Form before September 8th.
- Each candidate has 2–3 minutes to present, then a timed Q&A.
- We will use anonymous online polling. Results are tracked by position.
- We will announce results at the end. If needed, we will share a timeline.
Join the meeting on September 11th, 2025 at 6pm CT here.
Board Roles and Responsibilities
President
- Leads the board and ensures compliance with state and federal nonprofit rules.
- Sets conference direction and delegates work to the team.
- Primary contact for outreach and community partners.
- Oversees ticketing, refunds, and attendee questions.
- Manages merchandise from selection to pickup.
- Prepares agendas and runs board meetings.
Vice President
- Covers for the President and supports operations.
- Books the venue and handles on-site issues.
- Coordinates AV and other technical services.
- Arranges catering and meal logistics.
- Plans the speaker dinner and after-party.
- Secures sponsors and coordinates booths and communications.
- Assists with planning and logistics.
Treasurer
- Manages the budget and tracks spending and commitments.
- Maintains bank accounts and reconciles transactions.
- Prepares financial reports for board meetings.
- Files federal and state tax returns and manages liability insurance.
- Collects receipts and invoices and maintains records in the shared drive.
- Monitors ticket revenue and reports to the board.
Secretary
- Records meeting minutes and organizes them.
- Sends required notices per the bylaws.
- Maintains and safeguards official records.
- Tracks filing deadlines and compliance requirements.
Community Engagement
- Recruits, schedules, and trains volunteers.
- Defines roles and shift plans; manages day-of check-in and changes.
- Sends volunteer communications and updates.
- Collects feedback to improve the volunteer program.
Program Development
- Owns the Call for Papers (CFP) process.
- Builds and manages the review board and blind reviews.
- Handles all CFP communications, including accept and decline notices.
- Builds the session schedule with backups and coordinates speakers.
Get Involved
If you want to join the BSides Nashville board, add your name and preferred role to our Google Form.